Privacy Policy

Last Updated: October 6, 2025

Welcome to Syllabuzz! Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and mobile application (the "Services"). By using the Services, you agree to this Privacy Policy.

1. Who We Are and Scope

This Privacy Policy applies to Syllabuzz, Inc. ("Syllabuzz", "we", "our", or "us") and covers personal information we collect from individuals who create student accounts or employer/company accounts, visit our properties, or interact with our Services. This Policy does not apply to third-party websites or services that we do not control.

2. Information We Collect

A. Information You Provide

• Account & Profile: name, email address, password (hashed), and optional profile fields (location, school, graduation year, areas of study, interests).
• Student Submissions for AI Course Recommendations: resumes/CVs and essays you upload, plus any additional academic or professional details you choose to provide (e.g., coursework, GPA, skills, certifications, projects). We may parse these to derive structured attributes (e.g., skills, experience levels) used to generate recommendations.
• Employer/Company Content: company profiles, logos, links, and Job Descriptions you publish in the employer dashboard. You control what you post and its visibility within the Services.
• Communications & Support: messages, feedback, survey responses, and content of communications when you contact us or interact with in-product chat/support.

B. Information Collected Automatically

• Usage Data and Device Information: IP address, device identifiers, browser type, operating system, pages viewed, referring/exit pages, timestamps, session duration, and diagnostic data.
• Cookies and Similar Technologies: we use cookies, local storage, and similar technologies to operate the Services, remember preferences, perform analytics, and improve features. You can control cookies through your browser settings; some features may not function without them.

C. Information from Third Parties

With your authorization, we may receive information from third-party services you connect (for example, education platforms or recruitment tools). We may also obtain de-identified or aggregated insights from analytics providers.

3. How We Use Your Information

• To provide, operate, secure, and maintain the Services.
• To generate AI-powered course recommendations and personalized content for students based on resumes, essays, profiles, and usage signals.
• To publish and manage employer/company profiles and Job Descriptions, and to enable student discovery and applications.
• To communicate with you about your account, updates, and changes to the Services.
• To provide support, respond to inquiries, and improve customer experience.
• To perform analytics, product research, and Service improvement.
• To protect against fraud, abuse, security risks, and to enforce our terms.
• To comply with legal obligations and valid law‑enforcement requests.

4. AI Course Recommendations & Automated Decision‑Making

Syllabuzz uses automated processing to analyze student resumes/essays and other signals in order to suggest courses. We may extract structured attributes (e.g., skills, academic focus) and use models to score or rank potential course options. We apply testing and review to improve accuracy and fairness, and we incorporate human oversight into system design and evaluation.

• Opt‑Out. You may request to opt out of personalized recommendations. If you opt out, you may still receive non‑personalized or contextual suggestions.
• Model Training and Evaluation. We do not use your resume or essay to train general‑purpose AI models without your separate, explicit consent. We may use de‑identified or aggregated data to evaluate and improve our systems.
• Third‑Party AI Providers. We may use third‑party AI vendors under contracts that restrict their use of your information; we do not permit them to use your data to train their models without your explicit consent.

5. Sharing and Disclosure

• Service Providers. We share information with vendors that support our operations (e.g., hosting, cloud storage, security, AI processing, analytics, email delivery). They may access personal information only to perform services for us and must protect it.
• Employers/Companies (Student Direction). We share student information with employers only when students direct us to do so (for example, when a student applies to a job, toggles visibility to be discoverable, or otherwise consents to share a resume or profile).
• Public or Broadly Visible Content. Company profiles and Job Descriptions posted via the employer dashboard are intended to be visible to student users and may be publicly accessible within the Services. Depending on settings, such content may be indexed by search engines.
• Legal, Safety, and Rights. We may disclose information where required by law, to respond to lawful requests, to protect users, prevent fraud or abuse, or to protect the rights, property, and safety of Syllabuzz or others.
• Business Transfers. In the event of a merger, acquisition, restructuring, or asset sale, information may be transferred as part of that transaction, subject to this Policy.
• De‑Identified/Aggregated Data. We may share de‑identified or aggregated insights that do not reasonably identify an individual.

6. Cookies and Tracking

We use cookies and similar technologies for core functionality, preferences, analytics, and to improve the Services. You may manage cookies via your browser settings. Some features may not function properly without cookies.

7. Data Retention

We retain personal information for as long as necessary to provide the Services, comply with legal obligations, resolve disputes, and enforce agreements. We also consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use, and whether we can achieve the purposes through other means. We may retain de‑identified or aggregated data without time limits.

8. Security

We employ administrative, technical, and physical safeguards designed to protect personal information (including encryption in transit, access controls, and regular security reviews). However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

9. Your Choices and Rights

• Access, Correction, Deletion: You may request access to, correction of, or deletion of your personal information by contacting us as described below or via in‑product settings where available.
• Marketing Communications: You can opt out of marketing emails by following the unsubscribe instructions in those communications. We may still send transactional or service‑related messages.
• AI Personalization: You may request to opt out of personalized recommendations; you will receive non‑personalized suggestions instead.

Notice for U.S. State Privacy Laws (including California)

If you are a resident of certain U.S. states, you may have additional rights, such as the right to know/access specific pieces of information, correct inaccuracies, delete information, opt out of the sale or sharing of personal information for cross‑context behavioral advertising, and limit the use and disclosure of sensitive personal information. Syllabuzz does not sell personal information and does not share personal information for cross‑context behavioral advertising. You may exercise your rights by contacting us as described below.

10. Children's Privacy

The Services are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If we learn that we have collected such information, we will take steps to delete it.

11. International Data Transfers

We may process and store information in the United States and other countries. Where required, we use lawful transfer mechanisms (such as standard contractual clauses) to protect personal information transferred across borders.

12. Company Content and Job Descriptions

Employer/company users are responsible for the accuracy and legality of company information and Job Descriptions they post. Such content is intended to be visible to student users and may be publicly accessible within the Services. Removal or changes you make to posted content may not immediately remove copies from caches or archives.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by posting the updated Policy on this page and updating the "Last Updated" date above. Your continued use of the Services after changes become effective constitutes acceptance of the revised Policy.

14. Contact Us

If you have questions or requests regarding this Privacy Policy or our privacy practices, please contact us at support@syllabuzz.com.